The City of Milwaukie held four Community Briefings between November 30 and December 6, 2006 to announce the Transportation System Plan (TSP) Update project and invite community involvement. The intent of the Community Briefings was to:
Introduce and describe the TSP and the TSP update process.
Invite future participation in upcoming Working Groups and Workshops.
Solicit public input in a focused way on existing conditions and key issues.
Inform the public about how to stay updated on TSP news and events.
Community Briefing Format
The City Planning Director began each two-hour Community Briefing with a short slide show presentation explaining the TSP project and process. Participants were then invited to visit the map table and write down their concerns, questions, or statements about what the City should study during the TSP process. Posters in the room provided information about TSP involvement opportunities, and citizens were invited to indicate their interest in upcoming TSP working groups and workshops. City staff and the TSP consultant, DKS Associates, attended all four meetings.
Measures of Success
The following measures were achieved:
Approximately 40 citizens came to the Community Briefings.
All participants who completed comment cards indicated that they learned something about the TSP and the TSP update process.
More than 50% of participants left comment cards.
Comments left on flip charts and maps were summarized and synthesized in a way that will be useful to decision-makers.
Advertisement and Outreach
Community Briefings were widely advertised:
A special 2-page insert was featured in the November, 2006, Pilot and sent to every household in Milwaukie (about 8,000 households).
Flyers were hand-delivered to every business in downtown Milwaukie.
The Oregonian, Clackamas Review, and North Clackamas School District newsletter listed the briefings in their calendars and ran short stories.
The City's Transportation Liaison notified parent-teacher groups, local churches, and other interested individuals.
The Community Services Department announced the Community Briefings in weekly e-mail updates to interested citizens.
If you would like more information about the Community Briefings, please contact Gavin Hales, Transportation Liaison, at 503-786-7643 or .
