Planner-on-Duty & Public Information Planning staff are available by phone (503-786-7630) or in-person at the service counter located at Community Development offices (6101Johnson Creek Boulevard.) Department staff rotates daily to fill the Planner-on-Duty function, which is to provide public information, respond to citizen requests, and assist the community and private sector with departmental business. Staff resources are limited so call the Community Development receptionist at 503-786-7600 in advance of making an office visit to ensure a Planner will be available to provide counter service. Pre-application Conference Planning, Engineering, Building, and Fire District staff attend pre-application conferences upon requested by persons wanting to improve their properties to facilitate the application process, problem-solve code requirements, and advise on city policy and regulations. For further information about scheduling a pre-application conference, contact the Community Development receptionist at 503-786-7600. Not all projects require a pre-application conference, contact Planning staff at 503-786-7630 for further information. Permit Review Planning staff review all applications for building and sign permits and development applications to ensure consistency with city codes. Staff may be contacted for reviews prior to formal submission to facilitate the permit process. Development & Land Use Application Review Before any land division or development project is decided , it is first reviewed by staff to ensure consistency with city policy and codes. This work can be highly technical, and require coordination with many other departments. Support to City Boards The Planning Department supports the City Council, Planning Commission, and the Design and Landmarks Committee. This includes advising on applicable policy and codes, conducting research into issues of public interest, and implementing Comprehensive Plan and related ordinances. Support to Neighborhood District Associations (NDA) The Department has frequent communications with NDA Chairs and NDA Land Use Committees as part of the permit and land use review process. NDA's provide important feedback on issues facing the community, thereby informing the Planning Commission and City Council on desired policy changes. Planning staff solicits NDA comments on development and other proposals and attends NDA meetings on request. Intergovernmental Relationships & Representation The Department works area agencies and governments including Metro, Tri-Met, Clackamas County, and ODOT to ensure city issues are considered in their project development and funding actions. Conflict Resolution In many cases, there is disagreement among parties as to the best decision on a specific proposal or the best direction for the City. The Department helps resolve such disagreements by conducting technical studies, providing alternatives for decision makers, and facilitating the public process.
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