Fleet and Facilities Divisions Overview

The Fleet and Facilities Divisions are responsible for Fleet Services, the Fleet-Reserve Future Capital Expense, Facilities Maintenance, and the City’s Public Parking Facilities.  Each of these responsibilities are explained further in the next several sections.

Departmental Goals

• Provide excellent service to all Fleet users at a competitive price
• Provide funding for future purchases of vehicles and equipment
• Keep all city buildings safe, clean, and in good repair
• Generate enough revenue to ensure that the administrative, maintenance, and capital costs of the city’s parking program are covered.

Fleet Services

Division Function:
To provide quality, timely automotive repair and maintenance services at a cost that is competitive with the private sector for all departments within the City as well as Clackamas Fire District #1, Clackamas River Water and Happy Valley.

Source of Revenue:
Fleet Services charges each department, division and external customers for all repair and maintenance work performed.

Personnel:
4.5 Full Time Equivalent (FTE) Employees, which includes:

• Fleet Facility Manager
• 1 Shop Foreman
• 3 Mechanics

Goals:
Provide excellent service to all Fleet users at a competitive price.

Fleet-Reserve Future Capital Expense

Function:
This fund operates like a savings account for each department and division to set aside monies each year to replace vehicles and equipment on a replacement schedule.

Source of Revenue:
The revenues comes from each division and department

Personnel:
None

Goals:
Provide funding for future purchases of vehicles and equipment.

Facilities Maintenance

Function:

• Maintain the buildings owned and operated by the City of Milwaukie.  This would include general everyday repair and maintenance of the building’s infrastructure
• Provide all utilities that are needed to operate the various buildings, such as natural gas, electricity, sewer, water, janitorial service and garbage service
• Maintain all lawn and planting areas for all city buildings and properties
• Manage capital improvement projects that are needed for each building.  This would include but not be limited to roofs, painting, carpeting, remodeling, and updating of buildings to meet government regulations

Personnel:
1.5 Full Time Equivalent Employee, which include:

• .5 Fleet Facility Manager
• Facility Maintenance Specialist

Public Parking Facilities

Function:
Manage the city’s public parking facilities.  Maintain the parking lots by keeping them clean and in good repair.  This program includes maintenance and administration programs, and a cooperative parking enforcement program with the Code Enforcement Department.

Source of Revenue:
Parking fees, parking tickets and the general fund.

Personnel:
1-  Full Time Parking Enforcement

Goals:
The City would like to sell a high enough percentage of parking permits to ensure that revenue covers the administrative, maintenance, and capital costs of the parking program.